AMERICANS WITH DISABILITIES ACT INFORMATION
THA is committed to ensuring that persons with disabilities have equal access to THA forms, notices, resources and services. THA is currently updating our website to improve its accessibility. In accordance with The Americans with Disabilities Act (ADA), these changes will include design elements taking the Web Content Accessibility Guidelines 2.0 into consideration.

If the format of any material/content on this website interferes with your ability to access information please contact:
Lillian Stringer
Director of Public Relations
(813) 341-9101 extension 3520
lillian.stringer@thafl.com
Inspections
Initial Inspections

As a result of the HOTMA amendments to Section 8(o)(8)(A)(ii) of the 1937 Act, PHAs may choose to approve an assisted tenancy, execute the HAP contract, and begin making housing assistance payments on a unit that fails the initial HQS inspection, provided the unit's failure to meet HQS is the result only of non-life-threatening conditions, as such conditions are defined by HUD.

If the unit fails the initial HQS inspection for non-life threatening issues only, with the agreement of the family, THA may approve the assisted tenancy, execute the HAP contract, and make housing assistance payments. If the non-life threatening conditions are not corrected within 30 days of the PHA notifying the owner of the unit, in writing, of the unit’s failure to comply with HQS, the PHA must withhold any further assistance payments until those conditions are addressed and the unit is in compliance with the housing quality standards. After the 30-day correction period and the unit has not passed the inspection, the PHA will begin abatement the first of the following month after the failed inspection and will notify the family of the requirement to move.

Any withheld payments will be paid retroactively to the owner. Abated payments will not be paid retroactively.

If the initial inspection on the unit identifies one or more non-life-threatening deficiencies, the family will receive a list of the deficiencies and offer the family the opportunity to decline to enter into the assisted lease without losing the voucher. THA will notify the family that if the owner fails to correct the non-life-threatening deficiencies within the PHA-specified time period, the PHA will terminate the HAP contract, which in turn terminates the assisted lease, and the family will have to move to another unit in order to receive voucher assistance.

Example:

Initial inspection failed for weather stripping June 5th, 2017. THA notifies the family of the deficiency with the option of moving into the unit now or waiting until the weather stripping has been repaired. Tenant opts to move into the unit. THA notifies the owner that the weather stripping must be corrected within 30 days of the date of notification. For this scenario the reinspection date will be July 15th. THA reinspects the unit but the owner did not make the repair. THA will withhold payments effective August 1st. If the unit does not pass, then the unit will be abated September 1st and family will be required to move if continued assistance is is desired. If the unit passes an inspection, then the withheld payment for August will be reimbursed to the owner.

Below is the HUD definition of life-threatening conditions

Life-Threatening Conditions:

HUD is defining a nonlife-threatening condition as any condition that would fail to meet the housing quality standards under 24 CFR 982.401 and is not a life-threatening condition. Further, for the purposes of implementing the policy outlined by HOTMA, HUD is defining life-threatening conditions as follows and applies to all HQS inspections:

  1. Gas (natural or liquid petroleum) leak or fumes. A life-threatening condition under this standard is one of the following: (a) A fuel storage vessel, fluid line, valve, or connection that supplies fuel to a HVAC unit is leaking; or (b) a strong gas odor detected with potential for explosion or fire, or that results in health risk if inhaled.
  2. Electrical hazards that could result in shock or fire. A life-threatening condition under this standard is one of the following: (a) A light fixture is readily accessible, is not securely mounted to the ceiling or wall, and electrical connections or wires are exposed; (b) a light fixture is hanging by its wires; (c) a light fixture has a missing or broken bulb, and the open socket is readily accessible to the tenant during the day to day use of the unit; (d) a receptacle (outlet) or switch is missing or broken and electrical connections or wires are exposed; (e) a receptacle (outlet) or switch has a missing or damaged cover plate and electrical connections or wires are exposed; (f) an open circuit breaker position is not appropriately blanked off in a panel board, main panel board, or other electrical box that contains circuit breakers or fuses; (g) a cover is missing from any electrical device box, panel box, switch gear box, control panel, etc., and there are exposed electrical connections; (h) any nicks, abrasions, or fraying of the insulation that expose conducting wire; (i) exposed bare wires or electrical connections; (j) any condition that results in openings in electrical panels or electrical control device enclosures; (k) water leaking or ponding near any electrical device; or (l) any condition that poses a serious risk of electrocution or fire and poses an immediate life-threatening condition.
  3. Inoperable or missing smoke detector. A life-threatening condition under this standard is one of the following: (a) the smoke detector is missing; or (b) the smoke detector does not function as it should.
  4. Interior air quality. A life threatening condition under this standard is one of the following: (a) the carbon monoxide detector is missing; or (b) the carbon monoxide detector does not function as it should.
  5. Gas/oil fired water heater or heating, ventilation, or cooling system with missing, damaged, improper, or misaligned chimney or venting. A life threatening condition under this standard is one of the following: (a) The chimney or venting system on a fuel fired water heater is misaligned, negatively pitched, or damaged, which may cause improper or dangerous venting of gases; (b) a gas dryer vent is missing, damaged, or is visually determined to be inoperable, or the dryer exhaust is not vented to the outside; (c) a fuel fired space heater is not properly vented or lacks available combustion air; (d) a non-vented space heater is present; (e) safety devices on a fuel fired space heater are missing or damaged; or (f) the chimney or venting system on a fuel fired heating, ventilation, or cooling system is misaligned, negatively pitched, or damaged which may cause improper or dangerous venting of gases.
  6. Lack of alternative means of exit in case of fire or blocked egress. A life threatening condition under this standard is one of the following: (a) Any of the components that affect the function of the fire escape are missing or damaged; (b) stored items or other barriers restrict or prevent the use of the fire escape in the event of an emergency; or (c) the building’s emergency exit is blocked or impeded, thus limiting the ability of occupants to exit in a fire or other emergency.
  7. Other interior hazards. A life threatening condition under this standard is a fire extinguisher (where required) that is missing, damaged, discharged, overcharged, or expired.
  8. Deteriorated paint, as defined by 24 CFR 35.110, in a unit built before 1978 that is to be occupied by a family with a child under 6 years of age. This is a life-threatening condition only for the purpose of a condition that would prevent a family from moving into the unit. All lead hazard reduction requirements in 24 CFR part 35, including the timeline for lead hazard reduction procedures, still apply.
  9. Any other condition subsequently identified by HUD as life threatening in a notice published in the Federal Register. HUD will notify PHAs if such changes are made.
  10. Any other condition identified by the administering PHA as life threatening in the PHA’s administrative plan prior to this notice taking effect and are as follows:
    • Lack of security for the unit
    • Waterlogged ceiling in imminent danger of falling
    • Major plumbing leaks or flooding
    • No heat when outside temperature is below 50 degrees Fahrenheit and temperature inside unit is below 60 degrees Fahrenheit.
    • Utilities not in service
    • No running hot water
    • Broken glass where someone could be injured
    • Lack of functioning toilet

If the unit fails for any item listed above under local repair item and life threatening conditions, the unit will be considered as an HQS fail and must pass an HQS inspection to be eligible to receive housing assistance payments.

Annual Inspections

All units need to be inspected annually. Two months prior to the lease ending, the unit will be scheduled for an annual inspection. The tenant and the landlord will be notified by mail of the date and time of the inspection. If the unit fails, a substandard letter will go out to the tenant and the landlord indicating the failed items. The letter will indicate the landlord-related items and the tenant-related items. The tenants are responsible for their own repairs. If the landlord opts to assist the tenant in the tenant-related items, that it between the tenant and the landlord.

The landlord and the tenant are given 30 days to complete the repairs before the unit will be re-inspected. If the unit fails a second time, two letters could go out. If the landlord-related items are not completed, we will send a Withhold letter. The Withhold letter indicates that we will be withholding the housing assistance payment until the unit passes. If the tenant-related items are not completed, we will send a termination letter. The termination letter indicates that we will terminate the Section 8 Housing Choice Voucher within 30 days, due to damage to the property beyond normal wear and tear.

Inspection

When the unit is ready for re-inspection, the Inspections Department needs to be notified. Otherwise, we will return within 15 days. If the landlord-related items are still not completed, we will abate payment and request the tenant move due to substandard conditions. If the tenant-related items are not completed, we will follow through with the termination. If the unit passes after on the third times and an abatement had not been done, the withheld housing assistance payment will be released.

Bienniel Inspections

Currently units are inspected annually to ensure HQS compliance. Effective October 1st, 2017 THA will schedule units on a biennial basis if at the annual HQS inspection the unit passes the first time. All other units that do not pass the first time, will remain on the annual inspection schedule.

Examples: Unit A is scheduled for the annual HQS inspection and the first visit to the unit is May 1st 2017. At the first visit, the unit passes the inspection; therefore, the unit would not be re-inspected until May 2019.

Unit B is scheduled for an annual HQS inspection June 1st. The unit did not pass the HQS inspection the first time; therefore, the unit is not eligible for the biennial inspection and must be re-inspected the following year.

Special Inspections

A special inspection is done at the request of the landlord or the tenant. Sometimes at the request of the housing authority. Generally, the inspector only reviews the items that are reported as deficient. If the items reported has failed a deadline is given from 24hours to 15 days depending upon the deficiency. The same rules apply for Specials as it does for annuals regarding second fails.

Quality Control

Occasionally, your unit may be randomly selected for a Quality Control Inspection. This means that our Inspections Supervisor is randomly inspecting a small percentage of recently inspected units that have passed, to review and double check the accuracy of our inspectors. If the unit fails this inspection, the same rules apply as indicated for Annuals.

HQS Inspections are contracted to and conducted by CGI, Inc. If you have any questions regarding any inspections please contact CGI, Inc. at 866-331-1754 or Tampa.Inspections@cgifederal.com. If you need to reach the Housing Authority’s inspection department, please call the Inspections Department at 813 253-0551 ext. 1390 or S8inspections@thafl.com.

Landlords: View your payments ledger, and pay abatement fees through the THA Portal.
We encourage you to register in the THA Portal, and attach your Vendor Account to take advantage of these and other tools for landlords that will be added in the future.
Instructions to register in the THA Portal are in this document.
Instructions for using the abatement tool are in this document.

The CGI Inspections Portal is also available to get specific information regarding inspections. It is a separate portal from the THA Portal and you must register there separately to use it. See below.
Inspection Information
Tenants and Landlords are invited to register for the HQS Inspections Portal for real-time information
  • View Inspection Notifications
  • View Inspection Schedules
  • View Inspection Results
  • View Pictures of Fail Items
  • Print Copies of Reports

 

The Housing Authority of the City of Tampa provides equal opportunity to participates in our housing programs. Any disabled person, outlined by the American With Disabilities Act, requiring a reasonable accommodation to make this process accessible may request such by contacting (813) 341-9101


Where can I get more Help?

Assisted Housing Information:
(813) 253-0551

Public Housing Information:
(813) 341-9101

ADA Web Site Compliance


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5301 W Cypress St, Tampa FL 33607
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